Lending

Attract New Customers or Members but Keep the Old with Proven Strategies from Data and Behavioral Science Experts

5 mins read
September 5, 2019
By
Total Expert

Banking used to be a primarily relationship-based model. Consumers would stay with the same bank for the duration of their lives and may have even worked with the same branch that their parents used. Why? Because it was familiar to them, it met their needs (both convenience and otherwise) and they had a trusted relationship with the bank.

Today, financial brands are walking a fine line to attract new customers or members – all while remaining true to their brand. Marketing to up-and-coming generations adds an additional dimension to this challenge given certain personas may not be fully fleshed out yet.

Hear from Total Expert Product Marketing Manager Matt Noyes and Data Propria President Matt Oczkowski as they discuss the best ways for you to attract new audiences and showcase what your financial brand has to offer.

Matt Noyes: So, Matt, when we were at the Financial Brand Forum earlier in the year, we spoke with a lot of marketers, branch managers, all sorts of folks from various financial services orgs. A lot of them shared their goals for the business and the challenges they were trying to solve.

Matt Noyes: One example that came to my mind was a conversation I had with a couple of marketers who made up their bank’s entire marketing team, a regional bank here in the Midwest. They talked to me about how branch traffic was declining and that their customer base in this mostly rural community was aging and that they knew that they needed to attract some new customers, because they knew if they didn’t start attracting new customers from outside of their general branch traffic that they weren’t going to have customers for that much longer.

Matt Noyes: The problem for them was that they just didn’t know where to start. They didn’t know these potential new customers because they didn’t see them in the branch. They didn’t know how to get in front of them because they didn’t know where they might be coming from or where they “spent their time”, digitally or otherwise, and they didn’t know what they wanted from the bank.

Matt Noyes: They didn’t know where customers were going for their current needs and why they weren’t coming into the branch. As we think about this, to really help our listeners better build their audience and address their customer’s needs, I think it’s worthwhile for us to run through a few of these bigger challenges facing financial services orgs because these challenges pose a significant barrier to taking this meaningful action we’re talking about.

Matt Noyes: Let’s maybe talk through what you and your team at Data Propria are seeing out there regarding the challenges facing these financial brands. Let’s just talk through a couple of these: aging demographics, catering to those changing demographics as well, whether that’s growing younger in the customer base or otherwise. Let’s talk through a few of these and get your thoughts on what you guys are seeing.

Matt Oczkowski: I mentioned the term self-fulfilling prophecy before, and I think that’s something that’s very prudent in understanding changing and aging demographics. If you’re only using knowledgeinside of your institution and only relying on data of what your current customers look like, you’re going to be building models and forecasts on audiences about where you are today in that aging demographic but not necessarily where you’re going tomorrow, and I think to focus on the future of the financial customer.

Matt Oczkowski: There are some ways you can do this in a very lean, cost-effective way that doesn’t necessarily have to be a massive market research program or something like that. It’s the idea of getting outside of your comfort zone and starting to understand different data resources, but also authenticity. Where authenticity meets new data is really the focus when you’re talking about aging demographics. I see far too many financial customers say, oh, young people are using things like Venmo and the Cash App, so I have to mimic that approach.

Matt Oczkowski: No, don’t do that, because that’s not authentic to who you are as a brand and what you’re trying to do. Be real to your customer. Certainly, embrace new technologies, but yes, what are the underlying elements in why people like those organizations? Is it convenience? Is it user experience? Is it functionality? Is it customer service? Whatever it may be, learn from those elements and use those authentically to who you are and what you do, but then again you also have to understand who that audience is.

Matt Oczkowski: I think there’s far too much of an inclination to read a publication on Adweek and say, oh, young people are using Snapchat, so I’ve got to be on Snapchat. Well maybe, but how do you know that? Is Snapchat the right vehicle, is that the right media preference for the customer that you’re trying to go to? Could you be doing better just with customer segments between 35 and 50 rather than trying to go down to 18 to 25? Is that efficient? Is that effective? How do you test that? Being able to find other data resources outside your organization, maybe leveraging some commercial data sets that exist in the marketplace.

Matt Oczkowski: But maybe conducting some market research to your existing customers, asking them what they like and don’t like about your brand, going out and doing some small testing. There’s a lot of online survey tools today within tools like Google and Facebook that you could use that are still very helpful directionally that might not be the end all be all of a large scale quantitative research experiment, but that could help you learn about the customer base and what they want. Once you start to build that information it’s going to help point you in the right direction, not only of persona and audience development but also productization and how do you point your organization in the right direction.

Listen to the full webinar to drive relationships and revenue in your organization.

Resources

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Technology

[Lykken on Lending] The Next Evolution of Total Expert

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Total Expert Chief Lending Officer Dan Catinella joined the Lykken on Lending podcast to discuss what’s next for Total Expert, and more importantly, what’s next for lenders who are serious about growing their business in 2026 and beyond. At the core of this next evolution is a powerful shift in mindset: if you still think of your CRM as a static database, you’re already behind. Dan outlined how Total Expert has evolved into a true Customer Operating System that continuously enriches and refreshes contact data to give originators real-time context around credit position, tappable equity, rate opportunities, and life events.

From there, the conversation moved into the practical impact of that intelligence. With Customer IQ embedded across the platform, lenders can identify who to contact, when to engage, and what opportunity to present with personalized messaging. Total Expert's marketing automation and agentic AI will work seamlessly behind the scenes to help lenders engage faster, more effectively, and at scale. Dan also shared how our AI Sales Assistant extends the capacity of every originator, conducting human-like outreach, qualifying opportunities, and even scheduling meetings directly on a loan officer’s calendar. It’s not about replacing the originator, it’s about empowering them to focus on advice, relationships, and conversion while technology handles the prospecting and follow-up that too often falls through the cracks.

If you’re thinking about borrower retention, refinance waves, or how to compete in a market where speed and personalization matter more than ever, this is a conversation you won’t want to miss. Dan and David explored how data intelligence, automation, and AI are converging to create a new growth engine for lenders that's built not on isolated transactions, but on the consistent engagement that deepens relationships and earns customers for life.

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Mortgage

Lead Management: Turn Every Lead into an Opportunity

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In today’s mortgage market, every lead matters more than ever. Acquisition costs are up, margins are tight, and borrower expectations are shifting. So, lenders who don’t prioritize follow-up, still rely on disconnected systems, and don’t have complete visibility of their pipeline will continue to watch high-quality opportunities slip away.

Many mortgage organizations are still managing leads across spreadsheets, point solutions, or legacy systems that can't connect opportunity tracking with their sales and marketing engagement. The result? Inconsistent follow-up, negative customer experiences, overwhelmed loan officers, and revenue left on the table.

Total Expert Lead Management is a purpose-built, in-platform solution designed to help lenders capture, route, and advance borrower opportunities faster and more consistently—without adding another system to manage.

A dedicated lead management system makes all the difference

Speed-to-lead is a competitive advantage

Serious borrowers are eager to move quickly, and the lender who engages them first often wins their business. But manual lead assignments and inconsistent follow-ups slow teams down. Lead Management ensures leads are automatically captured, assigned, and acted on—so loan officers can engage borrowers while intent is still high and keep the conversation moving forward.

Loan officers are spread thin

Most loan officers juggle dozens of active conversations across emails, texts, and phone. But when lead data lives somewhere else (like a spreadsheet or notepad), things fall through the cracks. Lead Management brings leads directly into the Total Expert contact record, giving loan officers a clear, prioritized view of who to engage and when. Coupled with our integrated marketing automation capabilities, loan officers can connect with new leads and opportunities faster and with more personalized messaging.

Marketing and sales need to work as one

Marketing teams generate demand, but without visibility into what happens next, optimization stalls. Lead Management closes the loop by connecting lead sources, engagement activity, and outcomes, so marketing and sales operate from a shared system of record.

Manual processes kill pipeline velocity

Spreadsheets, inbox triage, and one-off workflows don’t scale. Lead Management replaces manual steps with rule-based routing, standardized lead stages, and automated engagement to help lenders move faster without sacrificing consistency or compliance.

A contact-first approach to lead management

Unlike off-the-shelf tools and horizontal CRMs, Lead Management is contact-centric by design. Leads live within the contact record, not in a disconnected pipeline. That means every email, text, or phone conversation is tied together in one place with a full engagement history.

This gives loan officers context, not just tasks, and it gives leaders a real-time view of pipeline health across teams.

What makes Total Expert Lead Management different?

Unified lead intake

Lenders can input leads manually or in bulk from multiple sources, with built-in contact matching and deduplication to keep records clean and accurate.

Intelligent, rule-based routing

Leads are automatically assigned based on your chosen routing policies, such as round robin, fallback rules, or source-based logic. This ensures that every lead is connected with the right loan officer at the right time.

Standardized lead stages & tracking

With consistent lead stages and activity tracking, teams can quickly see where every opportunity sits within their pipeline, while a built-in activity log supports operational oversight and compliance needs.

Automated engagement with Journeys

Lead Management integrates seamlessly with Total Expert Journeys, triggering personalized outreach based on lead creation, updates, or stage changes. Follow-up happens automatically, so loan officers don’t have to rely on memory or manual tasks.

Assignment queues & visibility

Unrouteable leads don’t disappear. Assignment queues ensure nothing is lost and give loan officer teams a chance to engage the lead to gather more information. Visual pipelines and reporting give leaders insight into performance, conversion, and bottlenecks.

Source & referral attribution

Understand where your best leads come from. Lead Management captures source and “referred-by” data, helping lenders optimize spend, strengthen partnerships, and double down on what works.

Streamline workflows and boost productivity

The problem isn’t always a lack of leads. It’s lacking a system to effectively engage and nurture the leads you have.

With Lead Management, loan officers can:

  • See all leads in one place, tied directly to the contact record
  • Prioritize high-intent borrowers using standardized stages
  • Trigger or rely on automated Journeys for consistent follow-up
  • Spend less time tracking leads and more time advising borrowers

The result is fewer missed opportunities, faster response times, and more productive selling time.

Deliver proactive engagement at scale

For sales leaders and operations teams, Lead Management delivers control without complexity.

Leaders gain:

  • Real-time visibility into pipeline health and performance
  • Consistent lead handling across branches and teams
  • Confidence that every lead is being acted on quickly and compliantly
  • A scalable foundation that grows with volume changes

By unifying routing, engagement, and reporting on a single platform, lenders can scale efficiently without adding redundant tools or increasing overhead.

From first lead to customer for life

Every lead is so much more than a transaction. They’re a chance to build a long-term relationship that grows your business and builds your brand. When lead routing and reporting is disconnected from engagement, those opportunities slip through cracks you can't even see.

Because Lead Management is fully integrated with the Total Expert platform, including Customer Intelligence and Journeys, lenders can begin building loyalty from the very first interaction. That means better experiences today—and stronger retention, repeat business, and referrals tomorrow.

AI

AI Isn’t the Future of Lending. It’s the Present.

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If you still view artificial intelligence as some unrealized, head-in-the-clouds, “I’ll believe it when I see it” concept, you’re already behind the times. That's exactly what we discussed on a recent episode of Lykken on Lending, where our own Mike Russell (Director of Product Integrations and Innovation at Total Expert) and Assurance Financial's Jessica Thames (Director of Marketing) sat down with David Lykken to explore how AI is already reshaping the way lenders engage with borrowers, manage outreach, and scale their business without sacrificing the human connection at the heart of the industry.  

For many loan officers, the idea of letting an AI talk to their customers understandably raises some eyebrows. After all, how is a machine supposed to replicate (or even replace) the kind of conversation that people have with a trusted professional? But as our conversation demonstrates, that’s not the goal of mortgage-specific AI tools. Instead of replacing loan officers, tools like Total Expert’s AI Sales Assistant empower them to focus on what humans do best: build relationships, provide guidance, and help customers make important financial decisions with confidence.  

Part of our conversation focused on the evolution from generic chatbots to AI-enabled automated outreach. Where chatbots followed a rigid script and were confined to specific “yes/no” or “if this, then that” workflows, AI-enabled assistants are able to engage in more dynamic conversations, react to unscripted questions or challenges, and become an extension of a lending team. For example, by leveraging data from Total Expert Customer Intelligence, our AI Sales Assistant can act on intent signals like credit improvement, rate drops, or equity thresholds that might otherwise go untouched. Loan officers can only make so many phone calls or emails in a given week, but an AI Sales Assistant can engage multiple opportunities simultaneously and won’t get discouraged if they don’t get an immediate response.  

Perhaps the most compelling part of the conversation came from the real success stories shared. Mike explained how early pilots showed real results within weeks, transforming difficult-to-convert leads into appointments that a loan officer could close, without manually dialing dozens of times. Jessica also highlighted how being freed from low-value tasks allowed her team to concentrate on delivering meaningful borrower interactions — and that this shift is fundamentally what AI should be about.

David, Mike, and Jessica also tackled the elephant in the room: the fear of AI replacing people. Rather than seeing AI as a threat, both Mike and Jessica frame it as a force multiplier that enhances productivity, enriches human jobs, and lets loan officers do more in less time. Mortgage professionals already use automated tools for things like email sequences or text triggers, but AI can’t replace our ability to empathize with a borrower who has credit challenges or a homeowner who needs a HELOC to help pay for urgent repairs. AI can only help you show up for more customers in the moments that matter.

The episode also dives into practical considerations like compliance, data quality, and best practices for implementation by giving listeners a grounded understanding of not just why AI matters, but how to make it work in real mortgage environments.

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