Customer Engagement

3 Brands Crushing Their Customer Experience and What You Can Learn from Them

5 mins read
October 22, 2019
By
Total Expert

Customers aren’t sizing your financial brand up against other banks or credit unions, they’re sizing you up against all other companies. And the competition for great customer experiences is stiff.

Your credit union may not sell everything under the sun, but you’re still competing with online retailers around the globe who have vast resources and hoards of data scientists spinning their clicks into valuable insights. These brands have mastered personalization and they’ve raised the bar for everyone.

The good news is that you don’t need to be funded by Jeff Bezos to deliver a great customer experience – you just have to be open to learning from the masters and applying their lessons to your financial brand. To get you started, here are three of our favorite approaches to creating an excellent, memorable customer experience that come from three major brands:

1. Turn Your Experience into a Club Like Starbucks

There are few success stories as bold as Starbucks Rewards. The coffee giant introduced this program in 2009 and saw incredible growth in use: Active membership was up to 16 million as of December 2018, a healthy 14 percent increase over the prior year.

But how did they get to a place where Starbucks Rewards transactions account for 40 percent  of tender in their company-operated stores? They build a great mobile experience – so good that customers would rather order and pay by app than with cash from their old, leather wallets.

In this push, Starbucks did three brilliant things:

  1. They gamified customers’ orders using a points system that incentivized developing regular purchasing habits and trying new items.
  2. Their app acts as a recommendation generator that introduces customers to products they may not have tried before.
  3. Starbucks uses their app to soft launch new products and give users the sense that they have an exclusive edge on the rest of Starbucks shoppers.

What makes Starbucks Rewards successful is that is makes being loyal fun and rewarding, and it’s accessible in the app, on a desktop or wherever you need their services. Their choice to go omnichannel may not seem all that important, but being both mobile-forward and desktop-friendly, they enable office workers to order a cup of coffee and pay online without taking out their personal phone at their desk. The experience they’ve built demonstrates that they understand their customers’ needs and caters right to them, wherever their customers are in their day.

2. Become a Recommendation Engine Like Amazon

Amazon doesn’t have loyalty at the level of banks yet, but they do have the traffic: 9 out of 10 consumers check a product’s price on Amazon before making a purchase. As the first point-of-contact when a customer needs to know what the best product to buy is, Amazon has established itself as the defacto search tool for getting the best product at the right price.

The good news for financial brands is that Amazon has yet to claim this position when it comes to financial products and services. Your organization can leverage user data to position itself as the resource customers seek out when they need information.

Serve up recommendations that are relevant to your customers every time they have a questions and customers will think of you as the first point-of-contact or resource when their next question arises.

3. Let Customers Live Your Brand Like Capital One

Encourage customers to live your brand by making it a part of their routine. For example, if your credit union is all about supporting your community through financial health, you might redesign your branches to be community-oriented social spaces.

The best example of this actually comes from a financial brand. In 2018, Capital One opened its first Capital One Cafes, where baristas sling coffee at half-price to the brand’s customers and at full-price to folks who are just dropping in for desk space and a hot beverage.

Capital One staffs these locations with customer support representatives and financial advisors, putting their bank’s services in close proximity to busy folks looking for coworking spaces. And this fits in perfectly with the level of customer support their brand promises and delivers: they’re there for you when you need them. In their new Capital One Cafe experience, they’re also there with a cup of coffee and convenience.

The other way Capital One integrates their brand promise into their customer’s daily lives is Eno, an AI app that helps flag suspicious transactions and preempt fraud by monitoring customer accounts. Eno provides customers with peace of mind by sending emails or alerts to help customers address suspicious transactions or extra-generous tips on restaurant bills.

Capital One makes it easy for customers to place their trust in the brand by being accessible and easy to interact with, digitally and in-person.

Use Modern Marketing Techniques to Lead in Your Industry

Modern marketing has changed banking forever, and this is a good thing. From Starbucks’ exceptional rewards program to Amazon’s incredible price comparison machine, big brands are pushing the envelope and showing everyone else what we need to do to lead in our own industries.

It may feel intimidating to realize that you’re competing with Netflix to have the best customer support in town, but this is a good thing. The techniques you borrow from big brands can help you figure out how to incentivize customers to open up a new line of credit or they can lead you to diversify the products available within your brand ecosystem.

Deploy proven marketing tactics to become a leader in your own vertical, and watch your financial brand’s foothold grow.

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Technology

[Lykken on Lending] The Next Evolution of Total Expert

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Total Expert Chief Lending Officer Dan Catinella joined the Lykken on Lending podcast to discuss what’s next for Total Expert, and more importantly, what’s next for lenders who are serious about growing their business in 2026 and beyond. At the core of this next evolution is a powerful shift in mindset: if you still think of your CRM as a static database, you’re already behind. Dan outlined how Total Expert has evolved into a true Customer Operating System that continuously enriches and refreshes contact data to give originators real-time context around credit position, tappable equity, rate opportunities, and life events.

From there, the conversation moved into the practical impact of that intelligence. With Customer IQ embedded across the platform, lenders can identify who to contact, when to engage, and what opportunity to present with personalized messaging. Total Expert's marketing automation and agentic AI will work seamlessly behind the scenes to help lenders engage faster, more effectively, and at scale. Dan also shared how our AI Sales Assistant extends the capacity of every originator, conducting human-like outreach, qualifying opportunities, and even scheduling meetings directly on a loan officer’s calendar. It’s not about replacing the originator, it’s about empowering them to focus on advice, relationships, and conversion while technology handles the prospecting and follow-up that too often falls through the cracks.

If you’re thinking about borrower retention, refinance waves, or how to compete in a market where speed and personalization matter more than ever, this is a conversation you won’t want to miss. Dan and David explored how data intelligence, automation, and AI are converging to create a new growth engine for lenders that's built not on isolated transactions, but on the consistent engagement that deepens relationships and earns customers for life.

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Mortgage

Lead Management: Turn Every Lead into an Opportunity

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In today’s mortgage market, every lead matters more than ever. Acquisition costs are up, margins are tight, and borrower expectations are shifting. So, lenders who don’t prioritize follow-up, still rely on disconnected systems, and don’t have complete visibility of their pipeline will continue to watch high-quality opportunities slip away.

Many mortgage organizations are still managing leads across spreadsheets, point solutions, or legacy systems that can't connect opportunity tracking with their sales and marketing engagement. The result? Inconsistent follow-up, negative customer experiences, overwhelmed loan officers, and revenue left on the table.

Total Expert Lead Management is a purpose-built, in-platform solution designed to help lenders capture, route, and advance borrower opportunities faster and more consistently—without adding another system to manage.

A dedicated lead management system makes all the difference

Speed-to-lead is a competitive advantage

Serious borrowers are eager to move quickly, and the lender who engages them first often wins their business. But manual lead assignments and inconsistent follow-ups slow teams down. Lead Management ensures leads are automatically captured, assigned, and acted on—so loan officers can engage borrowers while intent is still high and keep the conversation moving forward.

Loan officers are spread thin

Most loan officers juggle dozens of active conversations across emails, texts, and phone. But when lead data lives somewhere else (like a spreadsheet or notepad), things fall through the cracks. Lead Management brings leads directly into the Total Expert contact record, giving loan officers a clear, prioritized view of who to engage and when. Coupled with our integrated marketing automation capabilities, loan officers can connect with new leads and opportunities faster and with more personalized messaging.

Marketing and sales need to work as one

Marketing teams generate demand, but without visibility into what happens next, optimization stalls. Lead Management closes the loop by connecting lead sources, engagement activity, and outcomes, so marketing and sales operate from a shared system of record.

Manual processes kill pipeline velocity

Spreadsheets, inbox triage, and one-off workflows don’t scale. Lead Management replaces manual steps with rule-based routing, standardized lead stages, and automated engagement to help lenders move faster without sacrificing consistency or compliance.

A contact-first approach to lead management

Unlike off-the-shelf tools and horizontal CRMs, Lead Management is contact-centric by design. Leads live within the contact record, not in a disconnected pipeline. That means every email, text, or phone conversation is tied together in one place with a full engagement history.

This gives loan officers context, not just tasks, and it gives leaders a real-time view of pipeline health across teams.

What makes Total Expert Lead Management different?

Unified lead intake

Lenders can input leads manually or in bulk from multiple sources, with built-in contact matching and deduplication to keep records clean and accurate.

Intelligent, rule-based routing

Leads are automatically assigned based on your chosen routing policies, such as round robin, fallback rules, or source-based logic. This ensures that every lead is connected with the right loan officer at the right time.

Standardized lead stages & tracking

With consistent lead stages and activity tracking, teams can quickly see where every opportunity sits within their pipeline, while a built-in activity log supports operational oversight and compliance needs.

Automated engagement with Journeys

Lead Management integrates seamlessly with Total Expert Journeys, triggering personalized outreach based on lead creation, updates, or stage changes. Follow-up happens automatically, so loan officers don’t have to rely on memory or manual tasks.

Assignment queues & visibility

Unrouteable leads don’t disappear. Assignment queues ensure nothing is lost and give loan officer teams a chance to engage the lead to gather more information. Visual pipelines and reporting give leaders insight into performance, conversion, and bottlenecks.

Source & referral attribution

Understand where your best leads come from. Lead Management captures source and “referred-by” data, helping lenders optimize spend, strengthen partnerships, and double down on what works.

Streamline workflows and boost productivity

The problem isn’t always a lack of leads. It’s lacking a system to effectively engage and nurture the leads you have.

With Lead Management, loan officers can:

  • See all leads in one place, tied directly to the contact record
  • Prioritize high-intent borrowers using standardized stages
  • Trigger or rely on automated Journeys for consistent follow-up
  • Spend less time tracking leads and more time advising borrowers

The result is fewer missed opportunities, faster response times, and more productive selling time.

Deliver proactive engagement at scale

For sales leaders and operations teams, Lead Management delivers control without complexity.

Leaders gain:

  • Real-time visibility into pipeline health and performance
  • Consistent lead handling across branches and teams
  • Confidence that every lead is being acted on quickly and compliantly
  • A scalable foundation that grows with volume changes

By unifying routing, engagement, and reporting on a single platform, lenders can scale efficiently without adding redundant tools or increasing overhead.

From first lead to customer for life

Every lead is so much more than a transaction. They’re a chance to build a long-term relationship that grows your business and builds your brand. When lead routing and reporting is disconnected from engagement, those opportunities slip through cracks you can't even see.

Because Lead Management is fully integrated with the Total Expert platform, including Customer Intelligence and Journeys, lenders can begin building loyalty from the very first interaction. That means better experiences today—and stronger retention, repeat business, and referrals tomorrow.

AI

AI Isn’t the Future of Lending. It’s the Present.

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If you still view artificial intelligence as some unrealized, head-in-the-clouds, “I’ll believe it when I see it” concept, you’re already behind the times. That's exactly what we discussed on a recent episode of Lykken on Lending, where our own Mike Russell (Director of Product Integrations and Innovation at Total Expert) and Assurance Financial's Jessica Thames (Director of Marketing) sat down with David Lykken to explore how AI is already reshaping the way lenders engage with borrowers, manage outreach, and scale their business without sacrificing the human connection at the heart of the industry.  

For many loan officers, the idea of letting an AI talk to their customers understandably raises some eyebrows. After all, how is a machine supposed to replicate (or even replace) the kind of conversation that people have with a trusted professional? But as our conversation demonstrates, that’s not the goal of mortgage-specific AI tools. Instead of replacing loan officers, tools like Total Expert’s AI Sales Assistant empower them to focus on what humans do best: build relationships, provide guidance, and help customers make important financial decisions with confidence.  

Part of our conversation focused on the evolution from generic chatbots to AI-enabled automated outreach. Where chatbots followed a rigid script and were confined to specific “yes/no” or “if this, then that” workflows, AI-enabled assistants are able to engage in more dynamic conversations, react to unscripted questions or challenges, and become an extension of a lending team. For example, by leveraging data from Total Expert Customer Intelligence, our AI Sales Assistant can act on intent signals like credit improvement, rate drops, or equity thresholds that might otherwise go untouched. Loan officers can only make so many phone calls or emails in a given week, but an AI Sales Assistant can engage multiple opportunities simultaneously and won’t get discouraged if they don’t get an immediate response.  

Perhaps the most compelling part of the conversation came from the real success stories shared. Mike explained how early pilots showed real results within weeks, transforming difficult-to-convert leads into appointments that a loan officer could close, without manually dialing dozens of times. Jessica also highlighted how being freed from low-value tasks allowed her team to concentrate on delivering meaningful borrower interactions — and that this shift is fundamentally what AI should be about.

David, Mike, and Jessica also tackled the elephant in the room: the fear of AI replacing people. Rather than seeing AI as a threat, both Mike and Jessica frame it as a force multiplier that enhances productivity, enriches human jobs, and lets loan officers do more in less time. Mortgage professionals already use automated tools for things like email sequences or text triggers, but AI can’t replace our ability to empathize with a borrower who has credit challenges or a homeowner who needs a HELOC to help pay for urgent repairs. AI can only help you show up for more customers in the moments that matter.

The episode also dives into practical considerations like compliance, data quality, and best practices for implementation by giving listeners a grounded understanding of not just why AI matters, but how to make it work in real mortgage environments.

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