Customer Engagement

The Art of Retention: Don’t Wake Sleepy Depositors

5 mins read
November 10, 2023
By
Mike Waterston

Banks and credit unions have been through the wildest year in a decade. Among macro challenges, the rising rate environment put a micro-focus on retaining deposits. But while it’s easy to find articles from experts and analysts on how to keep rate-sensitive depositors from leaving, most are overlooking the most important nuance in that challenge: walking the line between how to keep suddenly rate-sensitive, rate-seeking depositors engaged—without awakening the remaining “sleepy depositors.”

Sleepy depositors are waking up and smelling the returns

The last ten years saw low rates that lulled a large volume of depositors into hibernation, so to speak. That trend peaked as federal stimulus and other initiatives pumped cash into consumers’ pockets. Overall savings rates increased across the U.S., and a 2022 Federal Reserve report concluded that 2020-2021 saw the biggest surge in aggregate deposits in at least 30 years.

The Fed also kept rates hovering near zero, creating an extremely low-rate environment. The majority of relatively risk-averse, not extremely financially savvy consumers recognized it was difficult to find higher returns anywhere (without taking big risks). So, they were content to let their money sit.

Last year, within a matter of months, the tides turned, and a lot of those sleepy depositors woke up. Rising rates dominated the news, and many FIs went hard with advertising higher deposit rates. On top of these enticing offers, broader economic worries pushed more consumers to get serious about financial responsibility—and look for ways to make their money work harder for them. Deposits across U.S. financial institutions (FIs) started falling—the first decline in overall deposits in 80 years—and many experts predict shrinking deposits to continue through 2024 as depositors move to higher-yielding alternatives like US money market funds. In addition, the Fed has taken about $1 trillion out of circulation that originally came from the stimulus.

The balancing act of engagement: seeing the early signs

Banks and credit unions are prioritizing proactive deposit retention. They increasingly recognize that if they let competitors’ advertising awaken sleepy depositors, they’re already playing from behind in the retention game. Banks and credit unions need to build a strategy to proactively engage these awakening depositors.

But here’s the tricky part: You want to proactively engage depositors after they wake up. Your goal is to be their cup of morning coffee, not their alarm clock.

How do you walk this line? You need the ability to see the earliest signals that a depositor is waking up, such as increases in activity through online and mobile banking, new engagement with marketing communications, direct interactions in the branch or through the contact center, and other behaviors.

Total Expert helps you go even further. Our platform not only brings together all these internal customer data points—it enriches your customer profiles with relevant third-party data, so you can see early signs of activity outside your figurative four walls—giving you the ability to determine which depositors are waking up, which are getting ready to walk out the door, and which are still happily slumbering.

Slowly engaging awakening depositors

What you do with those early warning signs is critical to successful retention. You don’t want to fall right into direct rate competition with your competitors—that’s a race to the bottom. Rather, you should use early and predictive signals to deliver engagement and content that reinforces your role as a trusted financial advisor—a true value-added partner, rather than a transactional rate provider.

For example, using pre-built deposit Journeys within Total Expert allows you to stair-step awakening depositors through a whole library of self-education. Automatically triggered email newsletters can engage depositors with hyper-relevant information on how to navigate the many challenges and opportunities of this rising-rate environment, examine hidden fees, root out too-good-to-be-true rates, etc. This educational engagement helps to shift depositors away from the purely rate-sensitive mindset, toward a more measured perspective on how to make decisions with long-term financial wellness at the forefront.

CDs provide a great tool to engage rate-sensitive depositors

A depositor engagement Journey ultimately needs to drive to a product. And in this environment, certificates of deposit (CDs)—traditionally a less-attractive option—have become an ideal tool for providing mutual value to the depositor and the FI. The depositor is able to level up their returns on a significant portion of their deposits, without the hassle of shifting money to a new FI. And the bank or credit union gets a low-risk avenue to maintain cash flow and nurture account holder relationships.  

Yet even after successfully “selling” a depositor on a new CD, the engagement Journey cannot end. Some of these new CD holders will fade back into sleepy depositor territory for the duration of their term. Others will remain active in considering other avenues and contemplating their next move. It’s vital that FIs proactively maintain engagement with their more rate-sensitive CD holders.  

Here again, leveraging Total Expert’s pre-built Journeys gives FIs a powerful strategy for engaging in a personalized way—at scale. For example, approximately six months into a CD, FIs have a valuable opportunity to engage account holders by educating them on how to optimize their accounts within the prevailing rate environment. This engagement Journey can walk them through options for rolling over a CD and offer relative pros and cons of other deposit accounts and investment vehicles. This education-first strategy helps to once again walk the line between engaging the more rate-sensitive depositors, while not riling up the sleepy ones with marketing that puts the focus exclusively on rates.

From competing on rate to driving loyalty through value

Relationship pricing is another proven, value-based retention strategy that enables banks and credit unions to establish a clear value exchange for the depositor. With relationship pricing, the more products and services a customer/member has with an institution, the better the rates/rewards they will receive.

Done well, relationship pricing creates a mutually beneficial partnership that not only incentivizes cross-selling opportunities and increases satisfaction but also reduces attrition, as account holders are deterred from switching to competitors. Relationship pricing fosters long-term commitment, enhances the account holder experience, supports financial well-being, and provides FIs with a competitive edge.  

Going even further, FIs can use Total Expert to take a data-driven approach to relationship pricing—using the previously mentioned signals of engagement and attrition risk to target personalized relationship pricing offers to the right depositors. This targeted approach connects with awakening depositors before they open their eyes to a higher rate being offered by a competitor—establishing a firm and sticky relationship that goes deeper than rate alone.  

Getting the right tools to strengthen your retention muscles

Just like consumers, FIs have grown accustomed to the low-rate environment of the past 15+ years. They haven’t had to flex their deposit marketing muscles for nearly two decades; they’re out of practice.

But they’re also coming into this rising-rate environment with a whole new set of tech tools available to help them strengthen their retention muscles. Purpose-built platforms like Total Expert give FIs the ability to parse the nuances of sleepy vs. awakening depositors. This is intelligence that FIs couldn’t have dreamed of a decade ago when they went through similar challenges.  

Perhaps even more transformational, solutions like Total Expert give FIs the ability to act on that intelligence at scale. You’re not sending out generic rate flyers to every depositor, and you can better manage the balance of digital and human outreach. With Total Expert, you can connect that intelligence with automated engagement Journeys—initiating financial education when a depositor’s activity levels tick up, or when an account holder’s CD is up for renewal. These well-timed, hyper-relevant Journeys can adapt based on the account holder’s behaviors and engagement—allowing you to send smarter, more personalized, and more helpful messages over time.

Learn more about Total Expert’s retention Journeys

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Smart routing, contact-centric pipeline management, Journey automation, and real-time pipeline visibility have always been the core of Lead Management. But top-performing originators and strategic sales leaders told us they needed more if they were going to stay one step ahead in the current market. They asked; we delivered.  

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Until now, keeping lead stages accurate required manual effort. When a loan moved forward in the LOS, someone had to remember to update the record in Total Expert. That gap between what was happening in the LOS and what the pipeline showed was friction nobody needed—and an opportunity to create confusion among lending teams.

Now, those updates are fully automated. When a loan status changes in your connected LOS, the corresponding lead stage advances in Total Expert. No more manual updates, no more room for error, and your pipeline view stays accurate at all times, so your team spends less time syncing data and more time working deals.

Tap into Lead Management from anywhere, on any device

Lead Management is now available in the Total Expert Mobile App!

Originators can view their leads, create new ones, and log notes and outcomes in Total Expert directly from their phone. Whether they're at a real estate agent’s office, a networking event, or just away from their desk, they have full access to the information they need to follow up fast. Speed to lead is critical, and Total Expert is here to help you outpace the competition.

Journeys that don't make you backtrack

As borrowers progress through automated Journey workflows (opening emails, responding to texts, talking to AI Sales Assistants, and completing key actions), your pipeline can advance right along with them. With a few tweaks in Journey Builder, you can update lead stages automatically to reduce manual entry and increase pipeline data accuracy.

Whose lead is it anyway?

One of the most disruptive things a lead routing system can do is reassign a lead that has already engaged with another originator. But if an owned contact re-enters the system with a different number or email, they might get sent back into the distribution queue instead of connected with the last originator they engaged with.

Lead Management significantly reduces that risk. Admins can configure routing policies to bypass distribution entirely when an incoming lead matches a contact already owned by an originator. That way, relationships stay intact, and your team avoids those awkward conversations about who actually owns the opportunity.

Cleaner data, better integrations, more doing what you do best

Lead records now include UTM parameters and additional standard fields, which means better source tracking and more consistent reporting. If you're trying to understand which campaigns, channels, or partners are generating your best leads, this data will give you more to work with.

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Fully loaded Lead Management

Total Expert Lead Management is built to help turn more opportunities into revenue by assigning leads faster, automating engagements and follow-ups, and giving sales leaders better visibility into what’s working and where the gaps are.  

Ready to see it in action? Schedule a demo or reach out to your Customer Success Manager for more info!

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Joe Welu on Agentic AI, Contextual Data, and Earning Customers for Life

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**This content was originally published on Housingwire.com**

In this conversation with HousingWire’s Allison LaForgia, Total Expert Founder & CEO Joe Welu outlined how the company’s evolution to Customer IQ is reshaping the way lenders engage borrowers and drive growth.

"We just announced Customer IQ as this next evolution of our platform,” Welu said. “Taking what we built with Customer Intelligence . . . and we’ve reimagined it for the AI revolution, what we call this 'agentic lending opportunity.'"

At the core of that evolution is a system designed to unify and interpret data in real time. “Customer IQ aggregates all of the different data points and interprets what those data points mean . . . what’s going on in my customer’s life at this moment that I can connect with them on and provide value to them,” he explained.

To bring that concept into focus, Welu pointed to a common borrower scenario: “Maybe they had some medical issues, maybe they had some unnecessary expenses, but it’s clear from what’s happening on their credit report that they have a spiking, revolving debt. Customer IQ knows that you’ve got three, four hundred thousand in equity in your home.

From there, that insight doesn’t sit idle. It becomes actionable through AI-driven engagement. “Customer IQ brings all that together, and then it puts it into our agentic layer, which ultimately is AI agents that can go out and have a conversation, send a text, a voice call, and then bring the loan officer into the loop.

The result is a clear shift from traditional workflows. “If you think about a loan officer historically, they would be going through their database at random… [now] the AI agent will bring them into the loop,” Welu said.

When it comes to measurable impact, Welu didn’t hesitate. “It’s hard to overstate how extraordinary some of the results that we’re seeing are,” he said. “We’ve seen people increase the applications… three to four times more loan applications than if they just use the humans.

That scale is driven by a simple shift in capacity.  “You’re limited on how many of those people you can talk to… now I can go out, talk to thousands and thousands of people… and put time on the calendar for that loan officer.”

In practice, that translates directly into day-to-day execution.“We had a top producer… they had 26 appointments over two days… with people that are ready to talk about how you can help them.

But the opportunity extends beyond volume alone. Welu emphasized a broader strategic shift toward deeper customer relationships. “The most profitable way to grow their organization and build a sustainable lender in 2026 and beyond, is to go really deep with your customers, get loyalty…the limiting factor to doing that was ultimately, day-to-day human behavior,” he said.

AI changes that equation. “If you can just augment their skills… with the most brilliant, intelligent assistant you’ve ever imagined, it’s a recipe that opens up this new world of possibilities.

Central to that “recipe” is context. “It’s that system of context that can aggregate everything… interpret it, prioritize it, and then ultimately feed that into my human loan officers and the AI agents,” Welu said.

That precision leads directly to better outcomes. “ You end up with a customer that feels like you deeply understand them,” he noted.

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Expert Partner Network

The Reputation Playbook for Lenders Who Want to Grow in the AI Era

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Meet the Partner: Birdeye

Birdeye is the #1 Agentic Marketing Platform for multi-location brands. Financial institutions use Birdeye to manage their online presence, collect and respond to customer reviews, monitor local listings, and turn customer feedback into actionable growth intelligence. Birdeye’s platform unifies the marketing stack to help lenders, banks, and credit unions build trust at scale—branch by branch, advisor by advisor—so every part of the organization is earning customer confidence before, during, and after the relationship begins.

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For most financial institutions, the customer relationship begins when someone fills out an application, walks into a branch, or picks up the phone. But that’s not when your customer’s journey begins.

Long before a borrower reaches out, they’ve already started forming an opinion about you, your competitors, realtors, and the mortgage industry in general. They’ve searched for lenders in their area, read reviews, seen the news, and talked to family, friends, and coworkers. They’ve probably even asked Claude or ChatGPT to compare rates from local banks and credit unions. They’ve scanned branch listings, looked at star ratings, and made a shortlist of their top choices. They’ve done a lot. And all without ever speaking to a single person on your team.

That’s the new front door for financial services. And for too many institutions, that front door is invisible, inconsistent, or completely closed. It’s a huge problem that Total Expert and Birdeye are working together to solve.

The shift happening right now in borrower discovery

Borrower behavior has changed in ways that most financial institutions haven’t fully caught up with yet. For a long time, reputations in financial services were built through branch relationships, local presence, referrals, and personal trust. Those things still matter but, today, trust is often built or lost before a borrower ever speaks to a loan officer, banker, or advisor.

A borrower may first meet your brand through a Google search, an online review, a branch listing, a social post, or an AI-generated answer. They may ask AI platforms which lender is best for first-time homebuyers, which credit union has the best service, or which local bank is easiest to work with. In that moment, your reputation isn’t just what your brand says. It’s what the digital ecosystem can find, understand, and validate about you.

The data backs this up. Birdeye’s State of Online Reviews 2026 report found that review volume grew 30.7% year over year in 2025, with Google capturing nearly 80% of all reviews. Meanwhile, McKinsey describes AI-powered search as the “new front door to the internet,” with research showing that half of consumers already use AI-powered search and that AI search could influence $750 billion in revenue by 2028.

For financial institutions, this matters because trust is a product you can’t put a price on. People are making decisions about homes, savings, credit, and their financial future. If your branch information is inaccurate, your reviews are negative or outdated, or customer feedback goes unanswered; you may lose the borrower before the relationship even starts.

What Birdeye does and why it matters for financial institutions

Birdeye replaces fragmented point tools with one full-cycle platform. Instead of forcing small teams to manually update data, custom AI agents execute marketing playbooks autonomously across hundreds of locations. For financial institutions, it helps manage the full digital presence of every branch, advisor, and location—at scale.

In practical terms, that means:

  • Keeping branch and location data accurate and consistent across every major listing platform and search engine
  • Collecting customer feedback and reviews at key moments in the borrower journey
  • Monitoring and responding to reviews across Google and other platforms—quickly and at scale
  • Surfacing customer experience signals by branch, loan officer, product line, or market so teams can identify where trust is strong and where it’s breaking down
  • Building the content, consistency, and credibility signals that AI-driven answer engines use to recommend businesses to consumers

Birdeye’s State of AI Search 2026 report found that in an analysis of ChatGPT, Gemini, and Perplexity, 80% of brands were cited at least once in AI-generated answers—but only 15% held the top citation position with their own owned domain. AI search rewards clarity, structure, and consistency. The financial institutions that win in AI-driven discovery will be the ones with the most trusted, complete, and credible local footprint.

That’s exactly what Birdeye is built to create.

How Total Expert and Birdeye work together

Most financial institutions don’t have a data problem. They have a connection problem.

Customer signals are everywhere: CRM records, reviews, surveys, branch interactions, loan officer conversations, and servicing feedback. The issue is that these signals often sit in separate systems. So, by the time a team sees the pattern, the moment to act has already passed.

Total Expert helps financial institutions manage customer engagement and relationship journeys. Birdeye helps them capture feedback, manage reputation, improve local visibility, and turn customer signals into action. Together, they connect the relationship layer with the reputation and experience layer—so the intelligence flows in both directions.

Here’s how the integration works in practice:

  • Lenders can request feedback from borrowers at important moments in the relationship journey—after an application, closing, branch visit, or servicing interaction
  • Survey responses and customer experience scores from Birdeye can flow back into Total Expert, giving relationship teams visibility into how borrowers are feeling inside the systems they already use every day
  • A positive review can strengthen local visibility and reinforce trust in that branch or advisor’s digital presence
  • A negative review or recurring complaint can trigger service recovery or escalation—before it becomes a bigger problem
  • Patterns in feedback data can become operational priorities, helping regional or branch leaders identify where the experience is breaking down and course-correct quickly

This is the shift financial institutions need to make: feedback shouldn’t sit in a dashboard. It should move into the daily workflow of the business.

From reactive to proactive: the future of experience-driven growth

The traditional model of reputation management was reactive. A customer leaves a review. Someone responds. A report gets created. Maybe a trend reaches leadership weeks later.

That model is too slow for how borrowers make decisions today.

PwC’s 2025 Customer Experience Survey found that 52% of consumers stopped using or buying from a brand after a bad product or service experience, and 29% stopped because of poor customer experience online or in person. Experience isn’t a soft metric. It directly affects loyalty and growth.

Together, Total Expert and Birdeye give financial institutions the tools to move earlier and act faster. AI can help teams listen at scale—bringing together signals from reviews, surveys, social channels, listings, and CRM systems. It can help teams act faster by identifying urgent issues, drafting responses, routing follow-ups, and giving branch and regional leaders clear next steps. And it can help leaders see what’s working: which branches are earning the strongest trust, which loan officers are creating the best borrower experience, and which themes are driving referrals and conversion.

This is where reputation management becomes something bigger: experience-driven growth.

Accessible through the Expert Partner Network

For Total Expert customers, accessing Birdeye is straightforward through the Expert Partner Network—the same ecosystem where lenders can access a range of integrated tools and services designed to support every stage of the borrower journey.

Instead of standing up a new workflow or managing a separate vendor relationship, Birdeye’s capabilities become part of how your team already operates. The feedback loop between Birdeye and Total Expert means your relationship data gets smarter over time, your team sees the signals they need in the right context, and your borrowers experience a more consistent, responsive institution at every touchpoint.

The lenders who win will earn trust before the first conversation

Winning in today’s market isn’t just about having the best rates or the most loan products. It’s about being the institution borrowers find, trust, and choose—often before they ever pick up the phone.

The financial institutions that get ahead will be the ones treating reputation as an operating signal rather than a marketing metric. They’ll use customer feedback as real-time intelligence. They’ll build the kind of consistent, trusted digital presence that earns borrowers in a world where AI is increasingly answering the question, “Who should I work with?”

That’s what Total Expert and Birdeye make possible—together.

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