Technology

How to Navigate the Complexity of Exponential Change to Maximize Your Future Growth Potential with Confidence

5 mins read
April 28, 2022
By
Total Expert

By James Robert Lay, CEO, Digital Growth Institute

Change.

How does this word make you feel?

Excited and energized?

Or perhaps change might feel frustrating, scary, and even painful.

What about your team? How do your colleagues handle change? Do they embrace it? Or do they fear or fight it?

What about your financial brand as a whole?

One of the greatest lessons we can all take going forward into the future when reflecting on the COVID experience we’ve all journeyed through over the past couple of years is that we as individuals, teams, and organizations are capable of exponential change.

I’ve predicted since the start of the pandemic that COVID is nothing more than a warm-up for all of the exponential changes we will experience over the next decade because as Peter Diamandis wrote, The Future is Faster Than You Think.

Individuals, teams, and organizations that increase and strengthen their AQ (Adaptability Quotient) will be far nimbler and quicker to adjust to environmental and market changes –at both macro and micro levels– that will directly impact how financial brands market and sell their products and services.

Four Simple Steps to Create the Future with Confidence

While Peter Diamandis notes The Future is Faster Than You Think, it is no wonder exponential change can feel frustrating, scary, and overwhelming.

However, we can also learn from the wisdom of Abraham Lincoln who once wrote, “The best way to predict the future is to create it.”

You can confidently create the future of marketing and sales at your financial brand by committing to a journey through four Exponential Growth Environments –four simple steps– every 90 days:

  • Step 1: Learn
  • Step 2: Think
  • Step 3: Do
  • Step 4: Review

In fact, each one of these four steps helps you directly overcome four common barriers that hold financial brands back from maximizing their future growth potential:

  • Fear of the unknown
  • Fear change
  • Fear of failure
  • Fear of success

Let’s break each one of these four steps and four fears down further to provide you with additional clarity going forward on your own journey of growth.

Step 1: Overcome the fear of the unknown by taking time to always learn something new

As the world of marketing and sales continues to change at an ever-faster pace, learning—and the exponential clarity that comes from it—is the antithesis to fear of the unknown. The future of marketing and sales for your financial brand doesn’t seem so scary when you have an idea of what the future looks like, and opportunities are available for you to capture.

Create space and time each week (5 hours) to continuously learn and gain clarity into future marketing and sales opportunities through an abundance of knowledge available at your fingertips with articles, books, podcasts, and videos.

Bonus: Maximize your time by committing to exercise your body while you exercise your mind through podcasts like Expert Insights and Banking on Digital Growth.

Step 2: Overcome the fear of change by taking time to think

Once you have clarity about the future opportunities available for your financial brand to create or capture, you must then apply the insights you have learned.

This is where the second Exponential Growth Environment—thinking—comes into play. Because it is through thinking you overcome the fear of change as you confidently define future growth strategies while developing marketing and sales systems that lead to exponential future growth.

However, strategic thinking can no longer be reserved for some far-off annual event. The world is moving far too quickly as COVID has shown us. The opportunity is to take time to think at a strategic level at least once every 90 days to review what you’ve learned while then thinking through how to apply those learnings over the next 90 days.

Step 3: Overcome the fear of failure by committing to do what you’ve thought about

Now you’re ready to apply your strategic thinking in the third Exponential Growth Environment: Doing. This is where you transform and optimize your marketing and sales systems every 90 days as you are guided and informed by your strategic thinking along with an ever-increasing understanding of data, analytics, and insights.

However, be careful to not get stuck “doing” digital.

There’s nothing wrong with doing per se. If no one did anything, nothing would ever get done. But the problem with always being stuck in doing is that doing is really all about the present moment—not the future.

Step 4: Overcome the fear of success by reviewing what you’ve done

Finally, in the fourth and last Exponential Growth Environment, you create space and time to break free from doing digital as you review and reflect on everything you’ve done over the previous 90 days.

Take time to pause to celebrate the marketing and sales progress you’ve made together as a team and organization.

You can also use this time to start the next cycle as you review, reflect, and learn from what you’ve done as digital growth is a process of continuous optimization. What value did our marketing and sales create? What’s working well? What lessons have we learned? What can be even better going forward into the next 90-day period?

Commit to Repeat These Four Steps Every 90 days

Traditionally, financial brands go through an annual strategic planning process, but this is no longer a viable path forward when it comes to marketing and sales, especially considering how fast the world is moving now with digital. We need to shorten the learning curve—and shorten the strategic growth model to ninety days.

Over the ninety-day period, you will create space and time, guided by the Exponential Growth Environments, as you ask: What new insights are we learning and gaining this quarter? How are we applying these insights to develop new marketing and sales strategies, systems, and processes? What must we commit to do next as we apply these new strategies?

As you move forward on your own digital growth journey, share these insights with your marketing and sales team to navigate the complexity of exponential change together as you all maximize your future growth potential with confidence.

Resources

Related posts

Technology

[Lykken on Lending] The Next Evolution of Total Expert

mins read
Read more

Total Expert Chief Lending Officer Dan Catinella joined the Lykken on Lending podcast to discuss what’s next for Total Expert, and more importantly, what’s next for lenders who are serious about growing their business in 2026 and beyond. At the core of this next evolution is a powerful shift in mindset: if you still think of your CRM as a static database, you’re already behind. Dan outlined how Total Expert has evolved into a true Customer Operating System that continuously enriches and refreshes contact data to give originators real-time context around credit position, tappable equity, rate opportunities, and life events.

From there, the conversation moved into the practical impact of that intelligence. With Customer IQ embedded across the platform, lenders can identify who to contact, when to engage, and what opportunity to present with personalized messaging. Total Expert's marketing automation and agentic AI will work seamlessly behind the scenes to help lenders engage faster, more effectively, and at scale. Dan also shared how our AI Sales Assistant extends the capacity of every originator, conducting human-like outreach, qualifying opportunities, and even scheduling meetings directly on a loan officer’s calendar. It’s not about replacing the originator, it’s about empowering them to focus on advice, relationships, and conversion while technology handles the prospecting and follow-up that too often falls through the cracks.

If you’re thinking about borrower retention, refinance waves, or how to compete in a market where speed and personalization matter more than ever, this is a conversation you won’t want to miss. Dan and David explored how data intelligence, automation, and AI are converging to create a new growth engine for lenders that's built not on isolated transactions, but on the consistent engagement that deepens relationships and earns customers for life.

Catch the conversation

Mortgage

Lead Management: Turn Every Lead into an Opportunity

mins read
Read more

In today’s mortgage market, every lead matters more than ever. Acquisition costs are up, margins are tight, and borrower expectations are shifting. So, lenders who don’t prioritize follow-up, still rely on disconnected systems, and don’t have complete visibility of their pipeline will continue to watch high-quality opportunities slip away.

Many mortgage organizations are still managing leads across spreadsheets, point solutions, or legacy systems that can't connect opportunity tracking with their sales and marketing engagement. The result? Inconsistent follow-up, negative customer experiences, overwhelmed loan officers, and revenue left on the table.

Total Expert Lead Management is a purpose-built, in-platform solution designed to help lenders capture, route, and advance borrower opportunities faster and more consistently—without adding another system to manage.

A dedicated lead management system makes all the difference

Speed-to-lead is a competitive advantage

Serious borrowers are eager to move quickly, and the lender who engages them first often wins their business. But manual lead assignments and inconsistent follow-ups slow teams down. Lead Management ensures leads are automatically captured, assigned, and acted on—so loan officers can engage borrowers while intent is still high and keep the conversation moving forward.

Loan officers are spread thin

Most loan officers juggle dozens of active conversations across emails, texts, and phone. But when lead data lives somewhere else (like a spreadsheet or notepad), things fall through the cracks. Lead Management brings leads directly into the Total Expert contact record, giving loan officers a clear, prioritized view of who to engage and when. Coupled with our integrated marketing automation capabilities, loan officers can connect with new leads and opportunities faster and with more personalized messaging.

Marketing and sales need to work as one

Marketing teams generate demand, but without visibility into what happens next, optimization stalls. Lead Management closes the loop by connecting lead sources, engagement activity, and outcomes, so marketing and sales operate from a shared system of record.

Manual processes kill pipeline velocity

Spreadsheets, inbox triage, and one-off workflows don’t scale. Lead Management replaces manual steps with rule-based routing, standardized lead stages, and automated engagement to help lenders move faster without sacrificing consistency or compliance.

A contact-first approach to lead management

Unlike off-the-shelf tools and horizontal CRMs, Lead Management is contact-centric by design. Leads live within the contact record, not in a disconnected pipeline. That means every email, text, or phone conversation is tied together in one place with a full engagement history.

This gives loan officers context, not just tasks, and it gives leaders a real-time view of pipeline health across teams.

What makes Total Expert Lead Management different?

Unified lead intake

Lenders can input leads manually or in bulk from multiple sources, with built-in contact matching and deduplication to keep records clean and accurate.

Intelligent, rule-based routing

Leads are automatically assigned based on your chosen routing policies, such as round robin, fallback rules, or source-based logic. This ensures that every lead is connected with the right loan officer at the right time.

Standardized lead stages & tracking

With consistent lead stages and activity tracking, teams can quickly see where every opportunity sits within their pipeline, while a built-in activity log supports operational oversight and compliance needs.

Automated engagement with Journeys

Lead Management integrates seamlessly with Total Expert Journeys, triggering personalized outreach based on lead creation, updates, or stage changes. Follow-up happens automatically, so loan officers don’t have to rely on memory or manual tasks.

Assignment queues & visibility

Unrouteable leads don’t disappear. Assignment queues ensure nothing is lost and give loan officer teams a chance to engage the lead to gather more information. Visual pipelines and reporting give leaders insight into performance, conversion, and bottlenecks.

Source & referral attribution

Understand where your best leads come from. Lead Management captures source and “referred-by” data, helping lenders optimize spend, strengthen partnerships, and double down on what works.

Streamline workflows and boost productivity

The problem isn’t always a lack of leads. It’s lacking a system to effectively engage and nurture the leads you have.

With Lead Management, loan officers can:

  • See all leads in one place, tied directly to the contact record
  • Prioritize high-intent borrowers using standardized stages
  • Trigger or rely on automated Journeys for consistent follow-up
  • Spend less time tracking leads and more time advising borrowers

The result is fewer missed opportunities, faster response times, and more productive selling time.

Deliver proactive engagement at scale

For sales leaders and operations teams, Lead Management delivers control without complexity.

Leaders gain:

  • Real-time visibility into pipeline health and performance
  • Consistent lead handling across branches and teams
  • Confidence that every lead is being acted on quickly and compliantly
  • A scalable foundation that grows with volume changes

By unifying routing, engagement, and reporting on a single platform, lenders can scale efficiently without adding redundant tools or increasing overhead.

From first lead to customer for life

Every lead is so much more than a transaction. They’re a chance to build a long-term relationship that grows your business and builds your brand. When lead routing and reporting is disconnected from engagement, those opportunities slip through cracks you can't even see.

Because Lead Management is fully integrated with the Total Expert platform, including Customer Intelligence and Journeys, lenders can begin building loyalty from the very first interaction. That means better experiences today—and stronger retention, repeat business, and referrals tomorrow.

AI

AI Isn’t the Future of Lending. It’s the Present.

mins read
Read more

If you still view artificial intelligence as some unrealized, head-in-the-clouds, “I’ll believe it when I see it” concept, you’re already behind the times. That's exactly what we discussed on a recent episode of Lykken on Lending, where our own Mike Russell (Director of Product Integrations and Innovation at Total Expert) and Assurance Financial's Jessica Thames (Director of Marketing) sat down with David Lykken to explore how AI is already reshaping the way lenders engage with borrowers, manage outreach, and scale their business without sacrificing the human connection at the heart of the industry.  

For many loan officers, the idea of letting an AI talk to their customers understandably raises some eyebrows. After all, how is a machine supposed to replicate (or even replace) the kind of conversation that people have with a trusted professional? But as our conversation demonstrates, that’s not the goal of mortgage-specific AI tools. Instead of replacing loan officers, tools like Total Expert’s AI Sales Assistant empower them to focus on what humans do best: build relationships, provide guidance, and help customers make important financial decisions with confidence.  

Part of our conversation focused on the evolution from generic chatbots to AI-enabled automated outreach. Where chatbots followed a rigid script and were confined to specific “yes/no” or “if this, then that” workflows, AI-enabled assistants are able to engage in more dynamic conversations, react to unscripted questions or challenges, and become an extension of a lending team. For example, by leveraging data from Total Expert Customer Intelligence, our AI Sales Assistant can act on intent signals like credit improvement, rate drops, or equity thresholds that might otherwise go untouched. Loan officers can only make so many phone calls or emails in a given week, but an AI Sales Assistant can engage multiple opportunities simultaneously and won’t get discouraged if they don’t get an immediate response.  

Perhaps the most compelling part of the conversation came from the real success stories shared. Mike explained how early pilots showed real results within weeks, transforming difficult-to-convert leads into appointments that a loan officer could close, without manually dialing dozens of times. Jessica also highlighted how being freed from low-value tasks allowed her team to concentrate on delivering meaningful borrower interactions — and that this shift is fundamentally what AI should be about.

David, Mike, and Jessica also tackled the elephant in the room: the fear of AI replacing people. Rather than seeing AI as a threat, both Mike and Jessica frame it as a force multiplier that enhances productivity, enriches human jobs, and lets loan officers do more in less time. Mortgage professionals already use automated tools for things like email sequences or text triggers, but AI can’t replace our ability to empathize with a borrower who has credit challenges or a homeowner who needs a HELOC to help pay for urgent repairs. AI can only help you show up for more customers in the moments that matter.

The episode also dives into practical considerations like compliance, data quality, and best practices for implementation by giving listeners a grounded understanding of not just why AI matters, but how to make it work in real mortgage environments.

Catch the conversation

See Total Expert
in action

Create sustainable growth and increase loyalty with a customer engagement platform that’s purpose-built for financial institutions.