Lending

Mortgage Marketing Tools: Communicate Possibility and Present Solutions

5 mins read
June 19, 2017
By
Total Expert

Times, markets and technology all change, but consumer objections surrounding major purchases like homes seem to stay basically the same. Responses from industry professionals to a survey by Genworth Mortgage Insurance at the recent Mortgage Bankers Association Secondary Conference won’t likely come as a surprise to most MLOs and Realtors:  

  • Knowledge Gap: 39% said a lack of general knowledge of the home buying process is responsible for first-time home buyer hesitation, and 28% said borrowers believe a down payment of 20% is required.
  • Misconceptions: 41% said borrowers who know it’s possible to buy a home with less than 20% down believe it’s very difficult to do so.
  • Financial Issues/Insecurities: 27% said excessive student loan debt keeps people from exploring homeownership.
  • Supply: 28% said lack of inventory is holding potential buyers back.

There are two solutions for all four of the issues identified in the Genworth survey: education and engagement.    

Overcoming Homebuying Objections Through Education and Engagement

The well-intentioned concept of educating consumers in an effort to convert them to customers is noble on the surface. However, the idea has become trite due to incomplete or poor execution. Today’s potential homebuyers have so much information at their fingertips that dated, lackluster approaches to consumer education offered up by sales professionals hoping to do business with them are likely to create the exact opposite of the desired result.  

Do the mortgage marketing tools you’re using address the issues revealed in the Genworth survey?  Audit all the marketing tools you’re using from your automated campaigns to co-marketing collateral such as open house marketing flyers and lead follow-up methods and materials. Don’t forget to review newsletters and other outreach you deploy at regular intervals.  

Do your messages and materials address current marketing events and capture consumers’ attention by communicating possibility and illustrating solutions? A great example of this would be to make sure open house marketing flyers have down payment options prominently displayed, noting the home can be purchased with the smallest down payment programs available. Payment scenarios with different interest rates are also helpful to ignite urgency in buyers. Mortgage loan officers should research the listings of their current referral partners and new Realtors and teams they’d like to work with, and provide this information for open house marketing and other prospect outreach for use in all co-marketing efforts.  

Effective buyer education can eliminate knowledge gaps, clear up misconceptions and allay fears associated with finances and the ability to qualify for a mortgage.

The most successful MLOs are always educating – from the time they begin interacting with a prospect and for years after closing. Automated mortgage marketing tools may help you start the education process, but leads don’t become clients and referrals don’t happen without consistent, concerted engagement. Many MLOs and Realtors aren’t reaching their lead conversion potential because of the length of the sales cycle, so the first aspect of engagement is to have a plan and a manageable way to execute the organization, oversight and follow-up with your leads. Excellent marketing tools aren’t helpful if people are forgotten or relegated to the “dead lead pile” too soon. Learn tips on how to resurrect dead leads from Joe Welu, Total Expert Founder and CEO.  

It’s common for consumers to contact a lending or real estate professional long before they actually transact, so make sure you have a “long game” not only for leads, but your past clients and sphere of influence. Automation helps, but content is also critical. Use the following guidelines to choose and deploy touches that get results:  

  • Lead phase: You can’t have too many high-quality campaigns for leads from the web, partners and other sources. As long as they don’t opt out, keep cycling your leads through campaigns that familiarize them with the process, market and you.
  • Milestones: Keep the education going – and your clients calm – with updates, explanations of the different aspects of the process and reminders you’re there to help.
  • Immediate post close: Give your customers a useful toolkit to make the most of their new homeownership status. Information on homesteading, payment coupons and tax documentation are just a few things they may forget about in the excitement and moving mayhem.
  • Sphere of influence, past clients, other contacts: Provide relevant, current event-based information that clearly communicates what the news means to the consumer and what actions they should take to use and benefit from it.

While great business plans and mortgage marketing tools can’t overcome lack of inventory, they can lead consumers to get the professional help that will help them succeed no matter how tight the market is. MLOs and Realtors know that getting pre-approved and having access to up-to-date MLS data will help them find property faster and be more competitive, but that’s not widely understood in the general public.  

Just as many people mistakenly believe that it takes 20% down to buy a home, a vast majority don’t understand the real value of professional representation. Imparting this knowledge in an interesting, appealing way will build trust and your business.

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Total Expert Chief Lending Officer Dan Catinella joined the Lykken on Lending podcast to discuss what’s next for Total Expert, and more importantly, what’s next for lenders who are serious about growing their business in 2026 and beyond. At the core of this next evolution is a powerful shift in mindset: if you still think of your CRM as a static database, you’re already behind. Dan outlined how Total Expert has evolved into a true Customer Operating System that continuously enriches and refreshes contact data to give originators real-time context around credit position, tappable equity, rate opportunities, and life events.

From there, the conversation moved into the practical impact of that intelligence. With Customer IQ embedded across the platform, lenders can identify who to contact, when to engage, and what opportunity to present with personalized messaging. Total Expert's marketing automation and agentic AI will work seamlessly behind the scenes to help lenders engage faster, more effectively, and at scale. Dan also shared how our AI Sales Assistant extends the capacity of every originator, conducting human-like outreach, qualifying opportunities, and even scheduling meetings directly on a loan officer’s calendar. It’s not about replacing the originator, it’s about empowering them to focus on advice, relationships, and conversion while technology handles the prospecting and follow-up that too often falls through the cracks.

If you’re thinking about borrower retention, refinance waves, or how to compete in a market where speed and personalization matter more than ever, this is a conversation you won’t want to miss. Dan and David explored how data intelligence, automation, and AI are converging to create a new growth engine for lenders that's built not on isolated transactions, but on the consistent engagement that deepens relationships and earns customers for life.

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Mortgage

Lead Management: Turn Every Lead into an Opportunity

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In today’s mortgage market, every lead matters more than ever. Acquisition costs are up, margins are tight, and borrower expectations are shifting. So, lenders who don’t prioritize follow-up, still rely on disconnected systems, and don’t have complete visibility of their pipeline will continue to watch high-quality opportunities slip away.

Many mortgage organizations are still managing leads across spreadsheets, point solutions, or legacy systems that can't connect opportunity tracking with their sales and marketing engagement. The result? Inconsistent follow-up, negative customer experiences, overwhelmed loan officers, and revenue left on the table.

Total Expert Lead Management is a purpose-built, in-platform solution designed to help lenders capture, route, and advance borrower opportunities faster and more consistently—without adding another system to manage.

A dedicated lead management system makes all the difference

Speed-to-lead is a competitive advantage

Serious borrowers are eager to move quickly, and the lender who engages them first often wins their business. But manual lead assignments and inconsistent follow-ups slow teams down. Lead Management ensures leads are automatically captured, assigned, and acted on—so loan officers can engage borrowers while intent is still high and keep the conversation moving forward.

Loan officers are spread thin

Most loan officers juggle dozens of active conversations across emails, texts, and phone. But when lead data lives somewhere else (like a spreadsheet or notepad), things fall through the cracks. Lead Management brings leads directly into the Total Expert contact record, giving loan officers a clear, prioritized view of who to engage and when. Coupled with our integrated marketing automation capabilities, loan officers can connect with new leads and opportunities faster and with more personalized messaging.

Marketing and sales need to work as one

Marketing teams generate demand, but without visibility into what happens next, optimization stalls. Lead Management closes the loop by connecting lead sources, engagement activity, and outcomes, so marketing and sales operate from a shared system of record.

Manual processes kill pipeline velocity

Spreadsheets, inbox triage, and one-off workflows don’t scale. Lead Management replaces manual steps with rule-based routing, standardized lead stages, and automated engagement to help lenders move faster without sacrificing consistency or compliance.

A contact-first approach to lead management

Unlike off-the-shelf tools and horizontal CRMs, Lead Management is contact-centric by design. Leads live within the contact record, not in a disconnected pipeline. That means every email, text, or phone conversation is tied together in one place with a full engagement history.

This gives loan officers context, not just tasks, and it gives leaders a real-time view of pipeline health across teams.

What makes Total Expert Lead Management different?

Unified lead intake

Lenders can input leads manually or in bulk from multiple sources, with built-in contact matching and deduplication to keep records clean and accurate.

Intelligent, rule-based routing

Leads are automatically assigned based on your chosen routing policies, such as round robin, fallback rules, or source-based logic. This ensures that every lead is connected with the right loan officer at the right time.

Standardized lead stages & tracking

With consistent lead stages and activity tracking, teams can quickly see where every opportunity sits within their pipeline, while a built-in activity log supports operational oversight and compliance needs.

Automated engagement with Journeys

Lead Management integrates seamlessly with Total Expert Journeys, triggering personalized outreach based on lead creation, updates, or stage changes. Follow-up happens automatically, so loan officers don’t have to rely on memory or manual tasks.

Assignment queues & visibility

Unrouteable leads don’t disappear. Assignment queues ensure nothing is lost and give loan officer teams a chance to engage the lead to gather more information. Visual pipelines and reporting give leaders insight into performance, conversion, and bottlenecks.

Source & referral attribution

Understand where your best leads come from. Lead Management captures source and “referred-by” data, helping lenders optimize spend, strengthen partnerships, and double down on what works.

Streamline workflows and boost productivity

The problem isn’t always a lack of leads. It’s lacking a system to effectively engage and nurture the leads you have.

With Lead Management, loan officers can:

  • See all leads in one place, tied directly to the contact record
  • Prioritize high-intent borrowers using standardized stages
  • Trigger or rely on automated Journeys for consistent follow-up
  • Spend less time tracking leads and more time advising borrowers

The result is fewer missed opportunities, faster response times, and more productive selling time.

Deliver proactive engagement at scale

For sales leaders and operations teams, Lead Management delivers control without complexity.

Leaders gain:

  • Real-time visibility into pipeline health and performance
  • Consistent lead handling across branches and teams
  • Confidence that every lead is being acted on quickly and compliantly
  • A scalable foundation that grows with volume changes

By unifying routing, engagement, and reporting on a single platform, lenders can scale efficiently without adding redundant tools or increasing overhead.

From first lead to customer for life

Every lead is so much more than a transaction. They’re a chance to build a long-term relationship that grows your business and builds your brand. When lead routing and reporting is disconnected from engagement, those opportunities slip through cracks you can't even see.

Because Lead Management is fully integrated with the Total Expert platform, including Customer Intelligence and Journeys, lenders can begin building loyalty from the very first interaction. That means better experiences today—and stronger retention, repeat business, and referrals tomorrow.

AI

AI Isn’t the Future of Lending. It’s the Present.

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If you still view artificial intelligence as some unrealized, head-in-the-clouds, “I’ll believe it when I see it” concept, you’re already behind the times. That's exactly what we discussed on a recent episode of Lykken on Lending, where our own Mike Russell (Director of Product Integrations and Innovation at Total Expert) and Assurance Financial's Jessica Thames (Director of Marketing) sat down with David Lykken to explore how AI is already reshaping the way lenders engage with borrowers, manage outreach, and scale their business without sacrificing the human connection at the heart of the industry.  

For many loan officers, the idea of letting an AI talk to their customers understandably raises some eyebrows. After all, how is a machine supposed to replicate (or even replace) the kind of conversation that people have with a trusted professional? But as our conversation demonstrates, that’s not the goal of mortgage-specific AI tools. Instead of replacing loan officers, tools like Total Expert’s AI Sales Assistant empower them to focus on what humans do best: build relationships, provide guidance, and help customers make important financial decisions with confidence.  

Part of our conversation focused on the evolution from generic chatbots to AI-enabled automated outreach. Where chatbots followed a rigid script and were confined to specific “yes/no” or “if this, then that” workflows, AI-enabled assistants are able to engage in more dynamic conversations, react to unscripted questions or challenges, and become an extension of a lending team. For example, by leveraging data from Total Expert Customer Intelligence, our AI Sales Assistant can act on intent signals like credit improvement, rate drops, or equity thresholds that might otherwise go untouched. Loan officers can only make so many phone calls or emails in a given week, but an AI Sales Assistant can engage multiple opportunities simultaneously and won’t get discouraged if they don’t get an immediate response.  

Perhaps the most compelling part of the conversation came from the real success stories shared. Mike explained how early pilots showed real results within weeks, transforming difficult-to-convert leads into appointments that a loan officer could close, without manually dialing dozens of times. Jessica also highlighted how being freed from low-value tasks allowed her team to concentrate on delivering meaningful borrower interactions — and that this shift is fundamentally what AI should be about.

David, Mike, and Jessica also tackled the elephant in the room: the fear of AI replacing people. Rather than seeing AI as a threat, both Mike and Jessica frame it as a force multiplier that enhances productivity, enriches human jobs, and lets loan officers do more in less time. Mortgage professionals already use automated tools for things like email sequences or text triggers, but AI can’t replace our ability to empathize with a borrower who has credit challenges or a homeowner who needs a HELOC to help pay for urgent repairs. AI can only help you show up for more customers in the moments that matter.

The episode also dives into practical considerations like compliance, data quality, and best practices for implementation by giving listeners a grounded understanding of not just why AI matters, but how to make it work in real mortgage environments.

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