Lending

The Customer Journey: Then and Now

5 mins read
August 29, 2018
By
Total Expert

In the past, when our grandparents wanted to buy their first home, they went down to the local bank and sat down face to face with a loan officer. Then when they wanted to buy their vacation home, a rental property or downsize, they went back to the bank and sat down with that loan officer again.

Loan officers were able to build trust and long-term relationships face to face and they knew the needs of their customers because they truly knew them – their children, their hobbies and their neighborhood.

Somewhere along the way, large financial transactions became more transaction-focused instead of relationship-focused. You can focus on the transaction and gain a customer for a day or you can focus on the relationship and gain a customer for life.

The Evolution of the Customer Journey

Today, it is increasingly difficult for loan officers to stay front and center with their clients. According to digital marketing experts cited in Forbes, the average consumer is exposed to 10,000 marketing messages per day. Cutting through the noise is hard. Building a meaningful relationship with your customers to the point where they come back to you years later for their next home purchase is even harder.

To top it all off, profits continue to compress with the cost per mortgage loan hovering around $8,500, according to the Mortgage Bankers Association.

As we talk to our customers and prospects, loan officers and CMOs around the country, everyone agrees that it is critical to cultivate customers for life – providing so much value that your customers come back to you again and again.

Repeat customers are less expensive than new customers – five times less expensive according to Invesp. Similarly, increasing customer retention by only five percent can increase a company’s profits by 25 to 95 percent.  

In addition, research shows people want face to face interaction when making complex financial purchases. In the digital age, it’s still critical for loan officers to build relationships face to face.

Creating a customer for life is hard – especially when there are so many times and ways you can lose track of them.

In our example, we have Jenny, our loan officer. She’s at her son’s soccer practice and starts talking with another parent, Max. Max’s family just moved to the area and are renting until they decide about their next steps. Jenny gives Max her card and they go their separate ways. Soccer season ends, snow falls and Max threw away Jenny’s card long ago.

In the spring, Max’s family is ready to buy a house, but he hasn’t heard from Jenny and doesn’t even think about tracking her down. Their real estate agent asks if they want a loan officer referral and they start working with a new loan officer, Bob.

Bob helps Max’s family close their mortgage loan. He’s great and very helpful, but after they close the loan, Max never hears from Bob – ever. Ten years later, Max wants to buy a rental property in their town, but he doesn’t even think about Bob – or remember his name.

And so, Max uses a different loan officer referral from his real estate agent.

A Strategic, Scalable Approach to Cultivating Customers for Life

All throughout the customer journey, loan officers are losing track of leads because they may not be ready to buy or past customers because they may not be ready to buy again – yet. A failure to communicate is losing loan officers money every day.

This is where Total Expert comes in. We help loan officers not only communicate and stay front and center with prospects and customers, but we also help them personalize and automate their marketing and communications to prospects, customers and partners.

Companies like Amazon and Uber have raised consumer expectations around online commerce. Total Expert helps loan officers meet – and exceed – these expectations.

The Total Expert Marketing Operating System is the hub for your marketing and sales efforts – the fastest way from lead to customer to customer for life. And, critically, we empower your loan officers to elevate their local marketing programs at scale throughout the enterprise.

If Jenny, our loan officer from the example we shared, had been using Total Expert, she could have input Max’s contact information and personal details right into Total Expert on her phone as they watched soccer practice that afternoon. She could have started him on a personalized, automated, multi-channel marketing campaign and sent him pertinent and helpful information about the housing market in their area – providing Max with valuable information and keeping her name in his inbox.

Then, the following spring when Max’s family was ready to buy, he would have thought about Jenny, the valuable insights she’d sent to him and reached out for information and help buying their home.

Jenny would have been able to help Max secure that first home loan – and then continued to market to him, continually adding value and providing insights on the housing market – personalized to Max, his family and their needs. Then, no doubt, Max would have come back to Jenny ten years and lots of personalized marketing later, for help buying their rental property.

It’s critical for loan officers to market and communicate to prospects and clients – to keep their name at the top of their inbox and provide ongoing value and insights through educational marketing.

It’s even more critical that your marketing and communications efforts are personalized to the individual. The last thing any loan officer wants to do is waste time, money and effort marketing to a new college graduate about buying a vacation home. And – as we all know, this new college graduate would immediately feel like the loan officer didn’t “get” him and his needs, so the loan officer would lose his business before he was even ready to buy his first home.

Right Message, Right Person, Right Time – Always

Personalized marketing and communications can take a lot of time – unless it’s automated. The Total Expert MOS removes the burden from relationship managers with multi-channel marketing and communication automation: email, web, social, text, video and even loan status updates can all be sent through Total Expert. Total Expert enables loan officers to deliver the right message at the right time to the right person – providing incredible value and creating customers for life.

Total Expert empowers relationship managers to market and communicate to prospects and clients in a very personalized manner that is automated to save them time and money, which they can then pour into building relationships face to face.

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Reflections on Accelerate 2025: Aiming at a New Necessary

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What a week. I walked into this industry ten months ago with fresh eyes, full of respect for the impact this industry has on people’s lives. After spending time with our clients and partners at Accelerate—during sessions, hallway conversations, and yes, even at the parties—that respect has deepened. This isn’t just an industry. This is a community of passionate, talented people who don’t simply originate loans or manage portfolios, they create life-changing opportunities for millions. You care deeply about doing this work, and I’m grateful to be building alongside you.

But here’s the thing: we’re at a turning point. What got us here, the strategies that helped us retain and grow in the past, are no longer good enough. You might say it is necessary, but not sufficient, and the cost of waiting is higher than the cost of change. The forces reshaping our industry aren’t on the horizon; they’re sitting at the table. AI technologies, increasingly complex compliance, mergers and acquisitions, shifting consumer demands. It’s not a question of whether we’ll adapt, it’s whether we’re adapting fast enough.  

That’s why, at Accelerate, Joe and I introduced the concept of the “new necessary” as part of our Aim Higher conference theme. Staying relevant (and competitive) requires more than awareness, automation, or clever content. It requires deep, enterprise-ready context that powers systems of intelligence and action. Systems where originators and AI work together in sync—always on, highly consistent, endlessly scalable. Your feedback, and the results we’ve seen so far, tell me we’re on the right track. And. Have a lot to do!

Throughout the conference, I spoke about four pillars of focus: Strengthening the Foundation, Customer IQ, Lead Management, and AI. Here’s a quick tour.

Strengthening the Foundation

This year, we doubled down on the foundation of Total Expert: improving core capabilities, enhancing performance, expanding our ecosystem, evolving user experience. At Accelerate, we demonstrated real progress: faster email delivery, more tools to utilize SMS, automated marketing packages, Sales Manager Dashboards, and new integrations. That’s great progress. More is necessary. We are on it!    

Customer IQ

Agentic AI enables business value when it’s fueled by rich, accurate, and timely context.  The insights and enrichment from Customer Intelligence is necessary and drives great business outcomes. However, more is needed to take full advantage of what’s possible with AI Agents acting as high-performing members of your team rather than wasting time and money on bland generic agents operating with limited context.

That’s why we announced Customer IQ. We are deepening our commitment to dramatically increase context across four dimensions; enrichment and insights, consent, contact/customer information, and relationship history.  As an early example, in December we’ll be releasing new capabilities to enable the collection and aggregation of consent from multiple systems directly into Total Expert. That means our AI Sales Assistant can instantly understand consent and act on it- accurately and efficiently. More context expansions are already queued up for 2026.

Lead Management: Reimagined

We’re launching the first release of our revamped Lead Management in February. This isn’t just a tune-up; it’s a rebuild. From lead ingestion and routing policies to loan officer workflows, admin tools, journey orchestration, and analytics—this release sets the stage for what’s coming next. And it’s just the beginning. Stay tuned for more updates soon.

Agentic AI and AI Services

At Accelerate, we showcased real results from the AI Sales Assistant. Four use cases are live today, and we’re handling millions of calls each month. This volume has accelerated performance most importantly, customer results. With the right combination of context, industry expertise, and integrations into business processes, we’ve unlocked a recipe for success. We’re continuing to expand on this, with exciting new use cases on the horizon.

We also shared our vision on Agentic Management, or the “control tower,” and our early work on AI services like Natural Language Interfaces. These are key to driving more intelligence, more automation, and better user experiences across the platform. A good example of this is the demo of the natural-language data interface, which was a personal highlight for me as a preview of the seamless, intuitive future we’re working toward.

Why this Matters

Our mission is simple: help you retain and grow. How? By enabling you to execute the perfect customer journey, fueled by context, driven consistently by orchestrated journeys, executed by both humans and intelligent agents working in harmony, with a virtuous feedback loop. Always on and enterprise-grade.    

This is the new necessary.  

I’m incredibly fired up about our vision, our momentum, our roadmap, and the amazing work we get to do alongside our clients, partners, and teammates. At the end of the day, it’s not about the technology. It’s about the business value it enables. The customers who are leaning into what we’re building are becoming more competitive. Those that aren’t risk falling behind.

I hope that Accelerate, this post, and our community give you the inspiration and insights you need to chart your next steps toward the new necessary—the why, the how, and the when.  

Thank you, as always, for your feedback, your drive, and your partnership. Let’s keep moving toward the perfect customer journey!

Pete

Mortgage

Smaller Lenders, Bigger Impact: Using Data to Deepen Personal Relationships

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Forming authentic relationships has always been the competitive edge for smaller lenders. And as the FinServ world has become more tech-driven and digital-first, credit unions and community banks have only leaned further into this powerful differentiator. But we’re seeing an interesting trend among some of the most successful small- to mid-market lenders: They’re recognizing that tech-enabled engagement is no longer mutually exclusive to genuine human connections. They’ve created powerful data-driven strategies that make it easier for them to build good, old-fashioned personal relationships.

These forward-thinking lenders are realizing that their smaller size is actually an advantage in implementing “big data” tools and strategies. We’re seeing credit unions and community banks deploy Total Expert Customer Intelligence in a matter of weeks and start realizing value in as little as 90 days, building a loyalty- and revenue-generating engine that fuels itself.

But how are they doing it in a financial landscape where consumers have more choices and competitors aren’t just in the building across the street?

Even close borrower relationships are growing more complex

Small- to mid-market lenders have been historically hesitant to embrace tech-powered, data-driven strategies because there was a concern that it would dehumanize their connections with borrowers. Which is understandable as community banks and credit unions have built their brands and their reputations on their ability to forge honest, transparent relationships—getting to know their customers and members in ways bigger lenders could only dream of.

But even those 1:1 borrower connections are now digital-first, multi-channel relationships. Those increasingly complex relationships involve exponentially more data, information, preferences, and intent signals. A common concern we hear among smaller lenders runs along the lines of, “We don’t have enough data for a ‘Big Data’ strategy.” But the truth is that even the smallest credit unions and community banks are swimming (and sometimes drowning) in a pool of tremendously valuable data.

Borrowers expect to feel “known” across every channel; they want the same feeling of 1:1 personalization at every touchpoint. And it’s becoming a genuine challenge for smaller lenders to juggle all the information and orchestrate these hyper-personalized omnichannel experiences.

Using Customer Intelligence + marketing automation to enhance personal borrower relationships

More and more credit unions and community banks are turning to data-driven, tech-enabled strategies to complement—not replace—their personal relationships with borrowers. We’ve seen smaller lenders have tremendous success with Customer Intelligence and our dynamic, automated Journeys because they:

  • Surface intent signals in real time: Customer Intelligence surfaces critical intent signals as they happen, giving LOs the superpower of knowing what borrowers and homeowners need when they need it.
  • Highlight life events as critical engagement opportunities: Customer Intelligence helps smaller lenders go beyond traditional intent signals, recognizing key life events or milestones (graduating, getting married, starting a family, changing careers, retiring, etc.) that signal shifting financial goals and new borrowing needs. This gives your LOs natural opportunities to reach out with helpful, personalized guidance.
  • Enable personalized outreach at scale and speed: Credit unions and community banks are using Total Expert Journeys and other automation capabilities to help their LOs stay on top of all of these valuable Customer Intelligence signals. Built-in triggers and automated Journeys enable LOs to magically engage at just the right time—across their full roster of customers and prospects.

Smaller lenders are leveraging Total Expert’s digital toolset to help them show up for borrowers when it matters most—across every and all channels—to give them the feeling they want most: a trusted financial advisor who understands their financial needs and goals, providing proactive support and guidance to help deliver the best possible outcome.

Measuring time-to-value in weeks, not years

Another major misconception among credit unions and community banks is that they don’t have the resources to manage this kind of automated, Customer Intelligence-powered strategy.  

It’s true that smaller lenders likely don’t have large internal teams of data analysts (if any). But Total Expert has led the charge in democratizing access to leading-edge data analytics tools and capabilities. We’ve designed Customer Intelligence and Journeys to be easy to deploy and quick and intuitive to set up.

The smaller size of most credit unions and community banks works to their advantage here. We consistently see these customers go live and start seeing measurable value with Customer Intelligence in as little as eight weeks because they’re able to implement, build, test, and launch faster than larger lenders that have more layers of reviews and approvals.

Smaller lenders driving big value: Customer Intelligence case studies

Dart Bank

  • Customer Intelligence in action: Dart Bank uses Customer Intelligence to surface life events and intent signals in real time, enabling LOs to engage members with proactive, personalized support across channels.
  • Driving measurable value: In just six months, Dart Bank drove an additional $48 million in funded loans—all by connecting with borrowers at the right moments of opportunity.

Tucson Federal Credit Union (TFCU)

  • Customer Intelligence in action: TFCU adopted Total Expert Journeys + Customer Intelligence to automate workflows, unify member data, and personalize communications; reducing manual work (e.g., uploading data daily) and streamlining email campaigns.
  • Driving measurable value: Open rates now exceed industry benchmarks (25–26%), and click‐through rates have improved. Campaign build times dropped from weeks to minutes.

Family Savings Credit Union

  • Customer Intelligence in action: Family Savings Credit Union moved from generic, outsourced marketing to using Total Expert Journeys, personalized messaging across channels, and better data visibility internally (bringing together core banking data, email, etc.), enabling them to send more strategic and relevant communications.
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Horicon Bank

  • Customer Intelligence in action: Horicon created a Data Insights department, deployed Total Expert for centralized CRM/marketing automation, enabling more intentional targeting and personalized communications, letting staff have visibility into customer behavior across branches and channels.
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Tech- and data-driven strategies have proven over and over that they have the ability to help deepen personal relationships for smaller credit unions and community banks. Our customers are proving that size doesn’t have to be a barrier. It can be an advantage that allows organizations to move quickly, leverage powerful tools like Customer Intelligence, and deliver authentic, personalized experiences at scale.

Learn more about Customer Intelligence and how it can drive consistent growth by enhancing your member and customer relationships.

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[Dark Matter] Unlocking the Mortgage Ecosystem

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Total Expert’s Director of Product Integrations and Innovation, Mike Russell, recently joined Dark Matter Technologies’ Product Evangelist, Craig Rebmann, for an episode of Spotlight Backstage. Their conversation went behind the scenes of the mortgage ecosystem to show how lenders can drive real results by connecting the right people, processes, and technology to create a network of partners and integrations that streamline operations and create better borrower experiences.

From insights on how lenders are optimizing the technology they already use and adopting best practices to finding new ways to improve efficiency without sacrificing service, the key theme was clear: success comes from building a connected ecosystem where your tools talk to each other and your teams have the right support. If you want to see what’s possible when technology and partnerships align, this is the perfect place to start.

Catch the full conversation on Dark Matter Technologies' website >

Unlocking the Mortgage Ecosystem

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