Banking

Winning the Deposit Arms Race

5 mins read
February 9, 2023

We recently hosted the fifth webinar in our Expert Solutions series, where Total Expert leaders talk about specific challenges that the platform can help financial institutions solve. As financial institutions address the rising rate environment, they must re-prioritize and use their technology to focus on customer experience and retention to drive growth. In this installment, Total Expert’s James White and Samantha Thielen are joined by Jessica Gardner as they discuss the tools and strategies available to help banks and credit unions grow through deposits.  

Planning for Deposit Growth

Over the past years, financial institutions have seen consumers leave deposits sitting as they are looking for higher returns. In some instances, this has inspired consumers to invest in “unnatural investments” as they seek quick returns that their deposits have been unable to generate.  

Now, as rates have gone up, many consumers with “sleepy” or sitting deposits are looking to move their money to places that might have opportunities for greater growth, and marketing has shown them a variety of alternative options with other institutions.

While CDs have been regarded as less attractive for institutions in the past, new CDs now provide a low-risk opportunity to keep cash flow high and nurture relationships. Now, six months into a CD, institutions should be engaging customers with education about how to best leverage their accounts in the current rate environment.  

James explains that CDs are an opportunity, but it’s a balancing act. A strong deposit strategy is key to any financial institution to keep the cost of funds as low as possible. Without waking those “sleepy” depositors who have continued to renew, institutions still must focus on renewing the customers that may consider moving their accounts due to competitive market alternatives.  

The balancing act goes beyond nurturing existing and new customers. It’s important to plan to ensure deposit growth doesn’t go too fast. Jessica believes that listening to customer feedback is important throughout this process.  

As more than half of consumers use more than one financial institution, deposits leave banks and credit unions with an opportunity to use marketing strategy and education to rally around depositors to build loyal, lifelong consumers. When a customer opens a checking account, there should be a path to sustain growth, which can vary significantly from a customer engaging first through a mortgage. The critical piece of this path to loyalty? Education and onboarding. Jessica believes that the onboarding journey and ensuring you are delivering the right information at the right time is critical to setting a strong relationship foundation.  

“As a community bank or credit union, it is your responsibility to keep your customers financially healthy. You should be the trusted advisor,” said James White. He believes that education needs to go beyond checking a box or posting a blog post, and institutions must deliver messaging and content that’s relevant to what’s important to the consumer. They need to know that their institution has their best interests at heart.  

Relationships and Pricing

It is the natural tendency throughout economic uncertainty – people want to pull back on spending and marketing. Although, financial institutions must realize that the banks and credit unions that position themselves as a resource through tough times have so much to gain on the other side. It is the perfect environment to focus on growing relationships.  

Financial institutions can drive growth by intentionally targeting customers based on the ability to make them profitable and build relationships. Consumers aren’t looking for a financial partner that they can chat with at the branch every week. They want financial health and strong customer support and onboarding.  

As generations shift and financial expectations and behaviors change, financial institutions have the chance to build relationships early on that can create additional cross-selling opportunities in the future. What is something financial institutions can do to drive relationships? According to James: Relationship pricing. Designing relationship pricing programs that allow customers or members to be rewarded for using multiple products or solutions can be mutually beneficial and drives loyalty.

While relationships are important for loyalty and retention, it doesn’t end there. Both Jessica and James agree – institutions must have the right products to drive to. Otherwise, all the time and effort spent building the relationship is wasted. While institutions must prioritize educating with the right messaging at just the right time, they also must focus on providing products that reflect customers’ individual financial stages and goals.  

How to Drive Deposits with Total Expert?

Total Expert is a customer engagement platform built to allow financial institutions’ marketing teams to have the data and resources necessary to reach customers with the right message at the right time.  

To drive deposits, Total Expert’s Campaign Builder allows institutions to be nimble and change messaging based on shifting priorities or financial events. For example, if rates are shifting and an institution wants to offer a special rate, lenders can quickly pivot their content to reflect the current environment. With Campaign Builder, users can pick from any data point in their database to develop a hyper-segmented campaign. For example, users can quickly filter customers by checking account balances to send an attractive CD offer. Platform users can feel empowered to quickly deploy targeted, cross-sell campaigns without needing support from external teams for data lists and messaging. To gauge the success of the campaign, users can see real-time results with open rates, clicks, deliveries, and so much more.  

For a retention play, Total Expert’s automated Journeys allow campaigns to be triggered when a customer’s CD is up for renewal. Once that date has triggered the Journey, the customer is nurtured with well-timed educational messaging and products, allowing institutions to reach customers based on where they are in their personal financial journey.

So much more than a drip campaign, automated Journeys can monitor where the customer is in their experience with the given process. The campaigns can shift based on an action or change in behavior. If the customer targeted for CD renewal renews their account, they will be automatically removed from the Journey at the right time. This ensures that institutions can remain engaged with their customers and enhance relationships based on where they are in their financial journey.  

To watch the webinar and demo on demand, click here.

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Agentic AI is reshaping loan officer productivity and customer engagement. With Total Expert’s new AI Sales Assistant, lenders can automate lead incubation and qualification—achieving human-like conversion rates in weeks, not months. Joe also highlights the power of voice AI to revive aged leads, trigger refinance opportunities, and prevent deals from falling through the cracks, all without the need for massive call centers and without removing loan officers’ ability to build authentic human connections with borrowers and homeowners.

That’s because AI-enabled tools are designed to reduce the administrative and repetitive tasks that take you away from what you do best: advising customers and guiding them toward the best possible financial outcomes. Joe also shares insights on selecting AI partners wisely, managing data responsibly, and capitalizing on both front- and back-office efficiencies. As the AI arms race heats up, Total Expert aims to empower originators—not replace them.

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In this exclusive interview, Joe Welu, Founder & CEO of Total Expert, shares the company’s latest advances in AI. He focuses on lessons learned from their pilot program and explores how AI is delivering a measurable lift in operational efficiency and lead conversions across lending teams.

Beyond internal improvements, Joe reveals Total Experts’ focus on the borrower experience and how their technology is designed to supercharge loan officers, not replace them. Joe shares with Allison LaForgia his forward-looking perspective on the innovations expected in the near future that will continue to drive Total Expert’s leadership in mortgage technology.

“We anticipated… it would probably take maybe nine months to a year to be able to get to parity with a human… and we’re blown away. It happened within two weeks,” Welu said. The voice AI agent, designed to qualify leads through inbound and outbound calls, is now handling more than 2 million calls a month, with multiple lenders, in various stages of scaling.

Welu attributes the rapid progress to the unprecedented pace of innovation in AI. “It’s like nothing anyone’s ever seen before… there’s hundreds of billions, if not soon trillions, being invested in infrastructure and large language models… we get the opportunity to build on top of those capabilities and reimagine what we can do in our industry.”

The pilot program, he said, was rooted in an iterative approach with tight feedback loops. “As we learn… it gives us information, and we make adjustments… A key thing we’ve learned with AI projects… get really super clear about what it is in the business that you are improving. Give them that target… so it’s not this ambiguous sort of black box.”

The results have been measurable: “We are seeing, in some cases, 10 to 20% better conversions,” Welu said. AI’s consistency is a major factor. “It always remembers to call people back… never calls in sick… works weekends… It allows you to take your great people and… have them doing the most highly productive work possible.”

Borrower experience is also improving. “One of the pleasant surprises… is the quality of the experience to the end consumer,” he said. Whether or not lenders disclose that a caller is AI, “the quality of the interaction is so high, they continue down the path.” The AI agent maintains “the right tone… the ability to match… the tempo of the conversation” while instantly tapping into contextual customer data.

Welu emphasized that Total Expert’s AI is designed to “supercharge,” not replace, loan officers. “There are still moments where consumers want high quality advice… Our goal is to take a loan officer and put them in a position where they are spending… the majority of their time having the highest quality conversations… and abstracting away things that don’t add value.”

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By: Joe Welu, Total Expert Founder & CEO

Best Practices for Executive Teams Deploying AI in Financial Services

The AI revolution feels like humanity just discovered fire—and everyone is racing to see what they can ignite.

That means a rush of AI pilots and proofs-of-concept across all industries, many of which launched without evaluating each use case against actual business value.

As I meet with CEOs and executive teams from leading mortgage lenders and financial institutions, the conversation has shifted from “What can AI do?” to “How do we deploy AI responsibly, at speed, and with measurable impact?”

The market leaders I work with are outpacing competitors by following a remarkably consistent playbook. They’re not just testing AI, they’re embedding it across their organizations with purpose, speed, and discipline.

Below, I’ve distilled the best practices I’ve observed from the institutions getting the most from AI today.

Anchor AI strategy to business outcomes

Tie every AI initiative to a clear business priority—whether it’s loan growth, customer retention, or operational efficiency.

Define KPIs, ROI targets, and adoption metrics before a project begins. No project should exist without a measurable path to value.

Start with high-impact, low-friction wins

Focus first on areas where a proof of concept or pilot is feasible within 30-60 days. Conversational and Voice AI solutions provide many options for pilot use cases. Other common use cases involve document classification, predictive churn modeling, or intelligent lead scoring. These early wins build momentum, prove ROI, and prepare teams for more complex deployments.

Invest in data quality and governance early

AI is only as good as the data feeding it.

Start by creating a single source of truth for customer and loan data. Then, anticipate obstacles to deploying AI with your data, such as consumer consent and preference management, and start addressing these things ASAP. Investing in tools like Customer Intelligence will help enrich your data and increase its value.  

Embed compliance and risk management from day one

Regulations such the Gramm-Leach-Bliley Act (GLBA), TCPA (Telephone Consumer Protection Act), and UDAP (Unfair, Deceptive, or Abusive Acts or Practices) will be a few key areas where regulators dig in and look for companies cutting corners.

Create a cross-functional AI task force

Bring together leaders from product, compliance, data science, operations, and customer experience. Avoid siloed pilots—alignment ensures every initiative supports the broader business strategy. Include change management expertise to drive adoption, not just deployment.

Prioritize customer experience and trust

Every organization has gaps in their customer journey and can benefit from leveraging AI to provide human-like touch points throughout the experience. Use AI to remove friction, improve transparency, and deliver personalization at scale. Keep humans informed about high-stakes decisions and be transparent with customers about how AI is used and how their data is protected.

Build for integration, not isolation

Select AI solutions that integrate seamlessly with your CRM, LOS, core banking systems, and data lakes. Use APIs and modular architectures to avoid “AI silos” that slow scale and ROI.

Focus on talent and change management

Embracing AI with a growth mindset should be table stakes. Incentivize adoption so teams see AI as an enabler—not a threat to their roles. Upskill executives and frontline teams in AI literacy. When needed, recruit or partner for deep ML and data science expertise.

Measure, monitor, and iterate

AI is not a one-and-done project—it’s a living product. Track performance, user adoption, and ROI continuously, and refine models quarterly to maintain accuracy and relevance.

Choose the right tech partners: favor vertical specialists

Partner with vendors who understand financial services—especially your unique customer journeys or workflows. Deep domain understanding on core systems, database schemas, compliance, and other nuances will be a key factor in the results you achieve.

Benefits of vertical-focused partners:

  • Deep understand of unique data sets and customer profiles
  • Faster implementation with industry-specific models
  • Built-in regulatory and risk controls
  • Product roadmaps aligned to lending and banking trends

Horizontal AI tools have their place, but without deep domain expertise, they often require heavy internal customization and a slower time to value.

The future is here

AI today is not the same as the project in 2018 that failed to deliver those operational efficiencies in the back office everyone was promised. Its potential to transform nearly every part of our businesses is becoming increasingly clear. Every day you delay, competitors are building up their capabilities and you will struggle to catch up. As one of my investors put it bluntly, “Every day you fail to execute a comprehensive AI strategy, the value of your business goes down.”  

To learn more about how Total Expert is working with our customers on high-impact AI initiatives, please reach out to our team.  

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